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East Cherokee Baseball

East Cherokee Baseball

League Bylaws

Baseball Group of East Cherokee

Organization Bylaws

 

Purpose:

                Our goal is to provide youths age 3 to 17 the opportunity to participate in organized youth baseball under the guidance of responsible adults.

Objectives:

  • Teach fundamentals of baseball
  • Teach good sportsmanship
  • Develop pride through dedication
  • Ensure safety through proper training and providing proper equipment

Procedures to change Bylaws:

                The proposed changes must be documented and sent out to all active voting board members for review at least two weeks prior to the next scheduled meeting.  The proposed changes will be discussed and voted upon.  Two thirds of active voting board members must be in attendance for a vote to take place to change the bylaws.

Organization:

A.      League fiscal year

League fiscal year begins August 1st and ends July 31st.

1)      The league is separated in three seasons.    Fall season starts August 1st and ends December 31st.  Spring season begins January 1st  and ends May 31st.  Summer season begins June 1st and ends July 31st.

B.      Emeritus Board Members (Voting Members)

a.       Emeritus Board Member shall be elected by a majority of board members.  The emeritus board can consist up to three members who have at least five years of service on the Board of Directors. Emeritus board member has been a long serving and extremely loyal board member while investing his or her name, time, and reputation for the entire organization. Will serve as a board historian and continue to have the strong relationship throughout all of the organizations community. Will provide interest in tone, vision, and strategy of the organization. The term will begin the first day of the league fiscal year and has no term limits and will have board meetings minimum active level of participation. 

b.      The purpose of the emeritus board members are to bring unique knowledge and skill which augment the knowledge and expertise of the formal board of directors in order to more effectively guide the organization.  They will provide strategic advice to board members to improve the quality and effectiveness of the organization. Roles and responsibilities will include:

                                                               i.      Provide “wise counsel” on issues raised by Board members.

                                                             ii.      Act as resource for board executives.

                                                            iii.      Provide liaison with outside prominent members in the community.

                                                           iv.      Impose challenges to directors and associates that could improve the organization.

                                                             v.      Provide insights and ideas from a third point-of-view.

C.      Board of Directors (Voting Members)

a.       The Board of Directors shall manage the business, property, and affairs of the organization, as it sees fits, subject only to restrictions imposed by these Bylaws. The Board of Directors shall:

                                                               i.      Establish policies and overall planning.

                                                             ii.      Establish operational goals and objectives.

                                                            iii.      Authorize agreements and contracts.

                                                           iv.      Adopt the budget and approve budget changes.

                                                             v.      Approve new members and committee appointments.

                                                           vi.      Establish season’s schedules, timelines, and review.

                                                          vii.      Actively participate day to day operations, board meetings, and seasonal planning and events.

b.     The board shall have up to eleven (11) members, but not fewer than seven (7) members.  Board members will be volunteers, have no term limits, and have a minimum level of active participation.  New directors shall be elected by three-fourths all current voting members.  Board of Directors are filled by August each year.

c.       Minimum level of active participation:

                                                               i.      Cannot miss more than four weeks day-to-day operations in current league seasons.

                                                             ii.      Cannot miss more than two consecutive board meetings and no more than four meetings during a league fiscal year unless there are extenuating circumstances and written notification provided to the board members.

d.      One member of the Board of Directors, known as the All-Star representative, shall be a volunteer who is part of an active All-Star coaching staff.   This position must be nominated by current All-Star coaching staff.  This position shall be elected by three-fourths of all current voting members. The position may remain vacant if no candidates accept nomination and/or candidate is denied approval by current board members. The All-Star representative must maintain All-Star coaching position.

e.      One member of the Board of Directors, known as the Travel Ball Representative, shall be a volunteer who is part of an active Travel Ball team coaching staff. This position must be nominated by current Travel ball coaching staff.  This position shall be elected by three-fourths of all current voting members.  The position may remain vacant if no candidates accept nomination and/or candidate is denied approval by current board members.  The Travel Ball representative must maintain travel ball coaching position.

f.        Quorum will consist of a simple majority (51 %+) of the Board of Directors.  A quorum of the board of Directors must be present to conduct day to day operational business.

D.      Executive Board

The executive board is three board of director members that have at least two league years of service on the board of directors. These position are for one league year and will be reseated as part of the yearly league office elections outlined later in the document.  The purpose of the executive board are the following:

a.       Long term planning –will be focused on league growth and improvements that are two to five years in the future.

b.      League Season calendar – will present a proposal for the upcoming league calendar season with the seasons specific events outlined. This will be presented prior to each calendar season start.

c.       Oversee All-Star and Travel Ball representative nomination process – will oversee the nomination and voting of the All-Star and Travel Ball representatives

d.      Board of Director tie votes – If the board of directors vote ends in a tie during a voting issue, the Executive Board will vote on the issue to resolve the tie.

e.      Will be league liaison to the Cherokee County Recreation and Parks Agency.

f.        Will be league liaison to the Cherokee County Board of Education and Mt. Road Elementary School administration.

g.       League budget – will present a proposal for the leagues budget for the upcoming league year. This will be presented in at the end of fiscal season.

E.       League Officers

League officers are board of director members who have been elected to hold one of the League officer’s positions.  These positions have no extra weight for voting on issues or decisions the league may face. Some positions listed below are strictly for league registration with state and/or federal agencies.

a.       League President –this position is for State registration only.  The league President shall be a Board of Director member elected unanimously by the board of directors.  This is a two year term and has no term limit.  This position must be filled and cannot be vacant.

b.      League Vice-President – this position is for State registration only. The league Vice-President shall be a Board of Director member elected unanimously by the board of directors.  This is a two year term and has no term limit.  This position must be filled and cannot be vacant.

c.       League Secretary - shall be a Board of Director member elected by a majority of the Board of Directors and shall serve a two year term.  The Secretary is responsible for maintaining of league documentation in regards to state and federal registrations as well as all league documentation that is not of an accounting nature.

d.      League Treasurer - shall be a Board of Director member elected by a majority of the Board of Directors and shall serve a two year term.  The Treasurer shall be responsible for all of the accounting for the league. The treasurer shall submit a monthly financial report to the Board of Directors and shall give financial reports at the Board of Director meetings

F.       League Officers Election process

a.       This election process is to be used for election of Executive Board Member and League Office positions. This process is to be completed by the last Board of Directors meeting for the current league year (approximately July).

b.      The Board of directors will nominate Board of Director members for each of the Executive Board and League Officer positions.

c.       The nominated Board of Director member will either accept or decline the nomination. There must be at least one but can be more accepted nomination for each position to conduct the vote.

d.      The current league secretary will conduct a secret ballot vote for each of the Executive Board and League Officer positions. The Board of Director who receives the most votes for the position they were nominated for will be elected to that position.

G.     League Directors

The league directors are volunteers that have been nominated and approved unanimously by all Board of Directors present at such meeting, provided there is a quorum present.  League directors do not have voting privileges for board of director decisions.

a.       Being members of league committees to facilitate pre and post season tasks.

b.      Opening and closing of each field location to include set up of league concession stand.

c.       Answering general league rules and operational questions from families of league participants.

d.      Be a visible league representative during daily operations.

H.      League Associates

League Associates are volunteers or individuals fulfilling an obligation to the league that help the league with day to day operational tasks. These tasks consist of, but are not limited to, the following:

a.       Registration Committee – This committee is responsible for all aspects of player registration. It shall have a minimum of three members, but is recommended to be as many members as possible as it is one of the largest efforts in each season. A Board of Directors member shall be the Registration Director and will be responsible for the committee’s overall process and reporting to the Board of Directors.

b.      Coaches Coordination Committee – This committee is responsible for all aspects of coordinating with the volunteer coaches in the league. It shall have a minimum of one member. A Board of Directors member shall be the Coaches Coordinator and will be responsible for the committee’s overall process and reporting to the Board of Directors

c.       Equipment Committee – This committee is responsible for all aspects of the league provided player equipment (I.e. batting helmets, catchers gear, and heart guards). It shall have a minimum of two members. A Board of Directors member shall be the Equipment Director and will be responsible for the committee’s overall process and reporting to the Board of Directors.

d.      Rules Committee – This committee is responsible for all aspects of league rules and rule enforcement. It shall have a minimum of three Board of Director members with at least three league years of experience with the league. A Board of Directors member shall be the Umpire director and will be responsible for the committee’s overall process and reporting to the board of directors.

e.      Field Maintenance Committee – This committee is responsible for all aspects of field maintenance and maintenance equipment. It shall have a minimum of two members. A Board of Directors member shall be the Field Maintenance Director and will be responsible for the committee’s overall process and reporting to the Board of Directors.

f.        Schedule Committee – This committee is responsible for all aspects of the league’s game schedule. It shall have a minimum of one member. A Board of Directors member shall be the Schedule Director and will be responsible for the committees overall process and reporting to the Board of Directors.

g.       Events Committee – This committee is responsible for all aspects of season events (i.e. Opening day ceremony and picture day for spring). It shall have a minimum of four members. A Board of Directors member shall be the Events Director and will be responsible for the committees overall process and reporting to the Board of Directors.

h.      All-Star Committee – This committee is responsible for all aspects of the All-Star program. It shall have a minimum of three members. The Board of Director member shall be the All-Star program director. If the All-Star representative position is occupied, then that Board of Director Member shall be the All-Star program director. The All-Star program director will be responsible for the committees overall process and reporting to the Board of Directors.

i.         Concessions Committee – This committee is responsible for all aspects of the operations of the league concessions stands. It shall have a minimum of three members. The Board of Director member shall be the Concession director. The Concession director will be responsible for the committees overall process and reporting to the Board of Directors.

I.        Code of Conduct

In order to protect the climate of safety and security for all participants and to make clear Baseball Group of East Cherokee’s long standing position toward any threat or harassment towards all league participant; the League's Board of Directors has chosen to document this policy as a code of conduct. 

The Baseball Group of East Cherokee and brand East Cherokee Baseball (ECB) hereby adopts a zero-tolerance policy toward any form of violence and harassment, understood as: physical hitting, shoving, kicking, throwing of objects, unwanted sexual advances, all forms of physical assault; abusive language or e-mails, threats, harassment and intimidation; ejection from a game; any attitude or action that can be reasonably construed as violence toward another.

Use of alcohol is strictly forbidden under any circumstance.  This includes arriving to practices and or games using alcohol, having use of alcohol, and being under the influence of alcohol. 

The Baseball Group of East Cherokee Board will immediately communicate this policy to all ECB members and advisory, especially managers, coaches, umpires, parents, and players, and advise them of their responsibility to report all incidents that can reasonably be construed as violence.  If it is a family related issue or isolated event, the board members will only communicate to the directly affected families.

Upon receipt of any report of alleged violence, the league representative and an appointed sub-committee, will conduct an investigation to determine if the allegations are substantiated.  The investigation will commence within 7 days of the reported incident.

If the allegations of misconduct are substantiated, one or more of the following consequences will be recommended to the board. 

  • Be given a verbal/written warning that the action/behavior must stop immediately.
  • Be reprimanded verbally before the board and in writing and placed on probation for one year.
  • Be suspended from managing/coaching/umpiring any ECB team for any length determined by the board, and/or restriction from any and all activity associated with East Cherokee Baseball.
  • Notify proper law enforcement authorities

It is the intent of Baseball Group of East Cherokee to ensure a safe, productive, and professional baseball environment and the board will render decisions with these principles in mind. 

Final decisions must be approved by the board of directors.  If any consequences are given by the board, the aforementioned sub-committee will appropriately inform the person(s) involved. Violation of any terms of consequence will result in a more severe consequence

 

Contact Us

Baseball Group of East Cherokee

5101 Old Highway 5, Unit 191
Lebanon, Georgia 30146

Email Us: [email protected]
Phone : 770-609-9854
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